Blue Arrows client based in Galashiels, require an administrator to commence work on a permanent basis.

The main duty of the role is to ensure that all the administration procedures are robust and accurate and conducted in a timely manner. Provide support for Advisors, Administrators, Operations Managers, Corporate Services, Finance, IT, Quality & Performance Team and Suppliers.

Statistics & Reports

Collate & produce various (monthly & ad-hoc) statistics using Excel,
Collate and produce regular MI reports covering all areas of operational performance
Liaise with the IT department to ensure our systems support the information

Finance

Monitor and ensure all finance requests forms are completed and authorised accordingly (for audit purposes)
Ensure adequate forms of evidence exist to support the expenditure. (i.e. Receipts, VAT invoices)
Work closely with the administration team to undertake the following finance activities as and when required by Advisors and Management

Process all financial transactions & expenditures on EMS
Add new creditors and suppliers to Great Plains database.
Issue & record all transactions, on EMS of:
petty cash
cheques
food vouchers
mobile phones
Process BACS daily on EMS
Order, issue & support of client mobile phones, keeping a record of all details (i.e. Client name, mobile numbers, IMEI)
Allocate petty cash to the Travel desk administrator, daily
Ensure there is always cash, cheques, vouchers & mobile phones on the premises.
Manage use of company credit card.
Process of monthly credit card, Managers & staff expenses
Manage & settle accounts & invoices from various businesses & suppliers (by cheques & BACS)

Archiving Duties

Co-ordinate archiving of all client files with Admin Work Group on a monthly basis
Update Resman files with archive status and despatch paper file to off site
Responsible for archiving all finance paperwork
Stationery Duties

Ensure operation is adequately equipped with stationery resources
Ensure all stationery items and marketing materials are stored away yet accessible for all to take as and when required
Responsibility for co-ordinating the ordering of printer consumables

Event & Administration Support

Organising all catering

General Admin

Provide overflow reception support by answering and transferring external telephone calls
Support the other administrators with their responsibilities according to the needs of the business as and when requested

KNOWLEDGE (include technical knowledge):

Essential

Excellent working knowledge of Microsoft Office Package
Key board skills of at least 40wpm
Good working knowledge of collating and inputting data accurately
Working knowledge of prioritising own workload and that of others
Implement accurate manual filing systems
Knowledge of finance procedures
Ability to multi task and adapt work according to the demands of the business

Our client is interviewing for this role on the 21st October. Candidates must be available for interview on this date.

Contact details

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